Moving from a paper-based safety system may seem daunting and something that you hardly have time to address. The benefits below will highlight how much better your life will be when you replace your cumbersome paper system with safety software!
Safety in the workplace is a priority for businesses and legislative bodies. Legislated safety requirements make compliance challenging for paper-based safety programs. Safety software is a vital tool for dealing with these challenges.
It's time to stop staggering under the load of a paper-based safety system!
Going paperless with your Safety Program means Efficient and Organized Safety Compliance
Chasing and organizing paperwork is a huge pain point for safety professionals. With safety software, you will never again be sorting through days-old documents found in coat pockets and work truck consoles!
Moving a paper-based system into safety software significantly reduces time-consuming administration. All of the paper documents that are currently in use can be conveniently completed and are stored in the software. Safety software efficiently organizes data. The complex retrieval, duplicating, and document sharing that is required with a paper-based system for investigations, corrective action, and training can be eliminated with the use of safety software. Safety professionals are able to spend more time focused on the safety of their workforce.
Orientation and onboarding of new workers become efficient and seamless with safety software. The time-consuming in-person orientation with the facility set up, visuals, training time, and tests used in the paper-based system is a thing of the past. New workers simply sign into the safety software, complete the orientation with the test, and the software create the completion certificate for the worker’s file. As well, safety software, provides numerous in-house and third-party coursed that workers are able to access from their devices.
Another major pain point with the paper-based system is tracking worker training and certification. Never again have workers arrive at a job site with expired certificates! Safety software, like Safety Evolution, manages the training matrix and sends reminders when workers’ certificates are expiring. The software enables supervisors and managers to see at a glance, which workers have a particular certification. When your client requires proof of your workers’ certification, the safety software populates a copy of the matrix for the client. So much time was saved!
Going paperless with your Safety Program means Pro-Active risk management
Safety Software moves a company from “reactive” to “pro-active” safety and risk management. The ability to view documents in real-time with safety software heightens awareness for safety and enables seamless knowledge sharing and collaboration.
Documents are live in safety software, providing safety professionals and managers with a real-time view of safety activities and issues on each worksite. Workers and supervisors are able to update hazards and implement controls as they occur. Safety software enables the user to keep ahead of problems and avoid being blindsided by safety infractions. No more guesswork!
Safety software provides a function that gathers data for analysis. The Safety Evolution software provides comprehensive reports that calculate TRIF and identify KPIs, Causal factors, and events trending. The analytics supplied by safety software is an invaluable tool for the development of proactive safety.
Management can be frustrated when they are faced with a time-consuming paper-based system. This may result in becoming dismissive regarding safety issues. Giving management easy access to a real-time overview of the safety program encourages more connection and engagement with safety.
Going paperless with your Safety Program means Increased Security with backups and is easily searchable.
The security of documents has become increasingly important as industry standards and government privacy laws change. Compare the potential for a security breach in the storage room filled with boxes of paperwork filed years ago to the secure and accessible database provided by safety software. With the paper-based system, there is more at risk than the wrong documents getting into the wrong hands. Your safety software database will never be the victim of fire or flood!
Going paperless with your Safety Program means a Reduced impact on the environment
The paper-based safety system is not a friend to the environment. Does your company have a documented commitment to the reduction of waste and sustainable consumption? Moving to safety software is a huge step in meeting those commitments. No more endless supply of paper and printer cartridges! More time to focus on environmentally friendly initiatives within your company.
Take a look at these statistics, and make a wise choice by moving from paper to software for managing your Occupational Health and Safety Program
- Going paperless helps to reduce C02 (carbon dioxide) emissions. Turning a single tree into 17 reams of paper results in around 110 lbs of C02 being released into the atmosphere. Additionally, trees are also 'carbon sinks' and every tree that is not cut down for paper usage is able to absorb C02 gasses.”
- By striving to go paperless, an average organization can save around 48 trees a year in paper. Paper consumption has tripled since 1960 and the US alone generates 85 million tons of paper into the waste stream annually
“Take-aways”
- Safety Software provides an efficient and cost-effective alternative to the paper-based Safety Management system.
- Moving from a reactive safety program to a proactive safety system has a higher chance of success with safety software.
- The tools and functions provided in software, like Safety Evolution, reduce the administration time required to manage safety within a company, reduces loss and error, and allows the safety professional more time to focus on keeping workers safe
- By giving real-time access across all levels of a company, there is greater buy-in from all involved.
- Reducing the use of paper helps companies meet their commitment to the environment
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