Have you or are you considering moving from a paper-based Safety Management Program to a Safety Management Software but you worry that your Management team will not see the value?
Management teams can view this as an additional expense.
How do you change the conversation from a cost to an investment in the future of the business?
How can you justify the cost to your management team?
Management always must be able to see value and ROI to buy into a concept as well as a product.
It is important for Safety professionals to be able to present the problems of the existing safety system versus Safety Management Software in an engaging and well-informed way.
You should be prepared to present on these five topics:
- Address current problems
- Show the costs related to ignoring the need for change
- Create an ROI model for the change
- Build confidence in the use of Safety Management Software
- Show specific examples of how this new product will provide solutions.
These will confidently guide your management team from using your inefficient and problematic system to streamlining the tasks of workplace safety with the efficiency provided by Safety Software.
What is Safety Management Software, and Why Does it Matter?
Safety Management Software is a product that gives real-time access to required safety documentation and provides the foundation for a proactive safety program. It allows companies to move from being behind the curve with cumbersome paper-based systems to dealing with workplace health and safety in a more efficient way.
So how do you justify the investment in safety software to your management team when they see it as an added expense?
Start by identifying the current problems.
Management keeps their pencils sharp when dealing with productivity and profitability!
Now is the time to put on a “manager mindset”
Think about the most time-consuming safety tasks faced by the employees, contractors and even suppliers.
- In assessing these tasks, identify the risks the company faces with its current safety system. Look at these tasks in the light of risk based on inefficiency (lack of productivity).
- Develop focus areas such as employee onboarding, inspections, investigations, daily paperwork for meetings and hazard identification as well as training, audits and contractor orientation.
- Paper-based systems bring frustration and a lack of buy-in on the worksite.
- Address the arduous process of preparing for an audit.
Show your management team the opportunity to improve by moving from a paper-based system to Safety Software technology.
What is the cost of ignoring the problems in our Safety Programs?
It is important to develop a clear picture of the cost of doing nothing. There is truth in the saying “there is no standing still… if you are not going forward, you are going behind”.
An inefficient and time-consuming Safety Management System produces a reactive approach to safety, dealing with events after the fact. Besides the obvious costs, there are many hidden costs to reactive safety.
Address the cost of
- injuries,
- retraining,
- loss of contract opportunity and
- increased insurance premiums
No doubt you have heard of the benefits of effective Safety Software from a colleague or even operated this type of safety system in a previous position.
Using real-life experiences that highlight the efficiency of Safety software will strengthen your position when you bring this to your management team.
Familiarize yourself with the software. At Safety Evolution, we provide a free demo to show you how to eliminate the current problems and offer access to the software for you and your management team through our Demo System.
Build your managements confidence in Safety as a company investment
Now is the time for the number crunching!
Show your management a comparison of the actual time and cost savings of using Safety Software.
The cost reduction will go beyond simply saving time.
By moving forward to provide a more efficient safety system,
- Management will reaffirm their commitment to safety.
- Workers will have increased confidence, be more focused on the task at hand and
- Overall employee morale will be given a boost
Create an ROI model for Safety Management Software
- Calculate direct savings from investment for materials and employee time-
- Current cost (paper-based) minus Future cost (using software)
- Calculate Indirect Savings from the use of the investment
- Audit costs, WCB premium reduction etc.
- Determine the cost of the Software (Investment)
- Calculate the cost savings
- Direct Savings + Indirect Savings - Investment cost = Cost Savings
- Calculate ROI
Using this formula
-
-
- ROI = (Cost Savings of Investment) / (Cost of Investment) = Return x 100
= Return on Investment by %
- ROI = (Cost Savings of Investment) / (Cost of Investment) = Return x 100
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Provide the Safety Software solution that addresses the problems and is a strong business move
This is where your knowledge of the Safety Software product will shine!
By having real-time access to documents, inspections, identified hazards, etc. the company can implement a proactive approach to safety.
Take each of your “pain points” from the existing system and show how the software will alleviate them.
Highlight the benefit of using the software:
- ease in completing daily forms and meetings,
- inspections and investigations are completed smoothly
- Incident analytics provide TRIFF, KPIs, trending, causal factors, etc., in real-time
- the corrective action workflow is created automatically
- the value of having training courses and orientation completed and documented in the software with certificates and a training matrix available immediately.
- Saved data is readily available at audit time and access can be given to the auditor in the software
Key 'Takeaways'
Be well prepared!
Address the concerns of management regarding both the cost of the product and refer to the resources found on the website.
If you need more information to help you prepare to present to your management team reach out to our client team at sales@safetyevolution.com
